Transport Management
From the job on the board to the money in the bank, in one system
The gap is usually between the job and the invoice
Most transport systems stop when the delivery is done, and most accounting systems start when somebody types an invoice. The work in between, proving what happened, working out what it was worth, and getting it billed correctly with the customer’s purchase order on it, is where operators lose days and lose money. Loaditude is built across that gap, which is why the proof, the price and the invoice are the same record rather than three.
Multi-drop work, planned properly
A job is a route, not two points. Every stop is a collection or a delivery in its own right, with its own address, contact, instructions and checklist.
- Any number of stops per job, in any order
- Collections and deliveries mixed on one run
- Per-stop instructions and checklists
- The full route on the paperwork, not just the endpoints
Proof captured where the work happens
Drivers record a signature, photographs and notes against the stop itself. Without a signal, it is held on the phone and syncs later.
- Signature, photographs and notes per stop
- Works offline, syncing when the phone reconnects
- The office can record a proof that arrived by other means
- Backdated to when the work happened, not when it was typed
Priced how you actually quote
Rate cards by the mile or at a fixed price, varying by your client's own zones, by crew size and by vehicle. Extras are charged as their own lines.
- Per-mile and fixed-price rates on one card
- Client-specific zones, crew size and vehicle type
- Checks, waiting and installation as separate charges
- Charge and cost held apart, so margin is visible per job
Invoiced, and into the accounts
Invoice a day's work in one action or a single job on its own, with the customer's purchase order carried through, then send it to Xero.
- Jobs grouped by the day they were worked
- Purchase order and customer reference on every line
- Sent to Xero as a draft, singly or in a batch
- Paid in Xero shows as paid here
See a job go all the way through
Planned, delivered, proved, priced, invoiced, paid
Frequently asked questions
What does Loaditude do for transport operators?
It runs the job from booking to payment: planning and assigning work, a driver app that captures proof at each stop, and invoicing built from the jobs that were actually delivered, which can be sent straight to Xero.
Does Loaditude handle multi-drop jobs?
Yes. A job can carry any number of stops, each a collection or a delivery in its own right, with its own address, contact, instructions and proof. Invoices and paperwork name the full route rather than only the first and last point.
How do drivers record proof of delivery?
On the driver app, at the stop: a signature, photographs and notes, against the specific stop rather than the job as a whole. Proof captured without a signal is held on the device and syncs when the phone is back online, so a dropped connection never blocks a driver.
Can the back office record a proof that arrived by other means?
Yes. Where a proof arrives by message or on paper the office can record it, choosing the date, time and place the work actually happened rather than the moment it was typed in, so the record reflects the job and not the paperwork.
How does Loaditude price transport work?
By rate card. Rates can be per mile or a fixed price, and can vary by the client's own zones, by crew size and by vehicle, so a price is worked out the way you actually quote rather than forced into one model. Extras such as checks, waiting or installation are charged as their own lines.
Can I invoice a whole day's jobs at once?
Yes. Jobs are grouped by the day they were worked, so you can take a day's work into a single invoice, or invoice one job at a time. The screen tells you whether that day's jobs share one purchase order or carry their own.
Do customers get visibility of their own jobs?
Yes, through a client portal showing their jobs, references, purchase orders and proof of delivery, without exposing which carrier or driver ran the work.